TENANTS

 

If you are a tenant of New College property, this section will be relevant to you.

 

Purpose/Activity

 

Type of data

 

Lawful basis for processing including basis of legitimate interest

 

Third party processing and international transfer information

To register you as a tenant

 

(a) Identity

(b) Contact

 
  1. Performance of a contract

The University provides IT services to New College to which it has access

Agents in the property sector are engaged for the administration and management of our estate. The agents process contracts and payments on our behalf.

We engage third parties to administer document destruction services on our behalf.

To process and manage your tenancy including to:

  1. Manage payments, fees and charges
  2. Collect and recover money owed to us
  3. Ensure suitability of property for you

 
  1. Identity
  2. Contact
  3. Financial
  4. Transaction
  5. Welfare
  6. Marketing and Communications

 
  1. Performance of a contract
  2. Necessary to comply with a legal obligation

To manage our relationship with you which will include notifying you about changes to our terms or privacy policy

 
  1. Identity
  2. Contact
  3. Profile
  4. Marketing and Communications

 
  1. Performance of a contract
  2. Necessary to comply with a legal obligation

To administer and protect New College and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

 

(a) Identity

(b) Contact

(c) Technical

 
  1. Necessary for our legitimate interests (for running our organisation, provision of administration and IT services, network security and to prevent fraud)
  2. Necessary to comply with a legal obligation

To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you

 

(a) Identity

(b) Contact

(c) Profile

(d) Usage

(e) Marketing and Communications

(f) Technical

 
  1. Necessary for our legitimate interests (to study how tenants use our services, to develop them, to grow our organisation and to inform our asset and estate strategy)

To use data analytics to improve our website, services, marketing, tenant relationships and experiences

 

(a) Technical

(b) Usage

 
  1. Necessary for our legitimate interests (to define types of tenant, to keep our website updated and relevant, to develop our organisation and to inform our asset and estate strategy)

 

To make suggestions and recommendations to you about services that may be of interest to you

 

(a) Identity

(b) Contact

(c) Technical

(d) Usage

(e) Profile

 
  1. Necessary for our legitimate interests (to develop our services and grow our organisation)