If you are a parent, emergency contact or next of kin to a student or employee at New College, this section will be relevant to you.




Type of data


Lawful basis for processing including basis of legitimate interest


Third party processing and international transfer information

To manage our relationship with you which will include:

  1. Notifying you about changes to our terms or privacy policy
  2. Processing payments for fees and battels
  3. Retaining emergency contact details in case of emergency



    1. Identity
  1. Contact
  2. Profile
  3. Financial
  4. Transaction



    1. Performance of a contract
    2. Necessary to comply with a legal obligation;
    3. Necessary for our legitimate interests (to keep our records updated and to study how alumni use our services)

Information may be provided to us about you by students

The University provides IT services to New College to which it has access

Third parties providing financial accounting software are engaged to maintain and manage our financial records.

We engage third parties to administer document destruction services on our behalf.

To enable you to partake in college events and make suggestions and recommendations to you about events that may be of interest to you


  1. Identity
  2. Contact
  3. Financial
  4. Transaction
  5. Welfare


  1. Consent (in relation to your e-marketing preferences);
  2. Necessary for our legitimate interests (to deliver you information about our activities for your possible participation)

To administer and protect New College and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)


(a) Identity

(b) Contact

(c) Technical


    1. Necessary for our legitimate interests (for running our organisation, provision of administration and IT services, network security and to prevent fraud)
    2. Necessary to comply with a legal obligation



To use data analytics to improve our website, services, marketing, relationships and experiences


(a) Technical

(b) Usage


  1. Necessary for our legitimate interests (to keep our website updated and relevant, to develop our organisation and to inform our marketing and communications strategy)