STUDENTS

 If you are a student, applicant or visiting student to New College, this section will be relevant to you.

 

Purpose/Activity

 

Type of data

 

Lawful basis for processing including basis of legitimate interest

 

Third party processing and international transfer information

To enrol you as a student

 

  1. Identity
  2. Contact
  3. Professional
  4. Welfare
  5. Financial

 

 

  1. Performance of the student contract

 

Personal data is received from the University

The University provides IT services to New College to which it has access

Third parties providing financial accounting software are engaged to maintain and manage our financial records.

In the event that you are registered with a local GP, we save welfare data to EMIS, NHS healthcare software for GP access.

We engage third parties to administer document destruction services on our behalf.

 

 

To deliver teaching services to you

 

  1. Identity
  2. Contact
  3. Financial
  4. Technical
  5. Profile
  6. Usage

 

 

  1. Performance of the student contract;

 

To provide you with accommodation

 

  1. Identity
  2. Contact
  3. Profile
  4. Welfare
  5. Financial
  6. Transaction

 

 

  1. Performance of a contract with you;

 

To provide you with catering

 

  1. Identity
  2. Contact
  3. Welfare
  4. Financial
  5. Transaction

 

  1. Performance of a contract with you;
  2. Necessary to comply with a legal obligation;
  3. Necessary for our legitimate interests (ensuring that you have an appropriate service on an ongoing basis)

 

To protect and ensure your health, safety and welfare during your enrolment with us

 

  1. Identity
  2. Contact
  3. Welfare

 

  1. Necessary for our legitimate interests (in ensuring the safety of our students, staff and visitors)

To:

    1. Manage payments, fees and charges
    2. Collect and recover money owed to us
    1. Identity
    2. Contact
  1. Welfare
  2. Financial
  3. Transaction
  4. Marketing and Communications

 

  1. Performance of a contract
  1. Necessary for our legitimate interests (to recover debts due to us)

To use data analytics to improve our website, services, marketing, student relationships and experiences

 

  1. Technical
  2. Usage
  3. Profile
  4. Marketing and Communications

 

  1. Necessary for our legitimate interests (to keep our website updated and relevant, to develop our facilities and to inform our marketing strategy)

 

To provide references

 

  1. Identity
  2. Contact
  3. Professional
  4. Welfare

 

  1. Consent

 

To manage our relationship with you which will include notifying you about changes to our terms, policies and procedures.

  1. Identity
  2. Contact
  3. Profile
  4. Marketing and communications
    1. Performance of a contract with you;
    2. Necessary to comply with a legal obligation.