AV Guidance

• Please allow time to familiarise yourself with the setup before presenting and using the equipment.
• If you need help for larger more complex events please book at least 24 hours in advance by contacting helpdesk@new.ox.ac.uk.
• When running hybrid sessions you should ensure that anyone who needs to present has joined the meeting. Connecting to any of screens that are not running the Teams sessions will mean remote attendees will not see the presentation. 
• All AV rooms have a screen and Coloured HDMI lead so you can connect your own personal laptop if you simply want to make a presentation to the room.
• You may need an adapter for your laptop to use HDMI - we have some spare in the IT Office but it is best to ensure you have the required adapter with you.
• Make sure you are using the correct source to connect devices to the screens - use the remotes provided or the screen buttons.
• If you are a member of College, please ensure you have connected and registered your device to NewcWifi. Details can be found on our networks page.
• If you are a visitor, please connect to NC-Conference. The password for this can be obtained from the Lodge.
• Laptops are available on request in any room - please book at the time of room bookings with the Home Bursary or Conference Manager IT have a limited supply.  

Video conferencing equipment.

Our Meeting rooms have either a Logitech Teams kit or a webcam suitable for running hybrid video conferencing.  

Our Meeting Rooms Provision

Conduit Room & Old Front Lodge  - Teams rooms

Fixed "Teams" equipment is in place for running ad-hoc and hybrid Teams meetings. You can start a Teams meeting from the desk tablet and add people to the meeting who are remote attending. Or you can add/invite each room as an attendee:

Conduit Room - newcollege.conduit@new.ox.ac.uk
Old Front Lodge - oldfrontlodgeroom@new.ox.ac.uk

Full instructions are provided in all rooms.

Options

1.  Use the Teams Kit to run a hybrid meeting.

Or

2.  Use the separate lead to connect your laptop to the screen - ensure you change the source on the screen remote (HDMI1, HDMI2 etc)

McGregor Matthews - Hybrid capability
Large screen with HDMI connectivity. Also has a Logitech Meetup for running hybrid Teams/Zoom conferencing meetings which can be plugged into your laptop. 

Please allow time to familiarise yourself with this setup or request help for larger events: helpdesk@new.ox.ac.uk. 

LR4
Large screen with HDMI connectivity. Also has a webcam and built in Microphone for running hybrid Teams/Zoom conferencing meetings which can be plugged into your laptop. 

LR6
Large screen with HDMI connectivity. Also has a webcam and built in Microphone for running hybrid Teams/Zoom conferencing meetings which can be plugged into your laptop. 

Christopher Cox
Large fixed screen with HDMI connectivity.

North Undercroft
Large screen with HDMI connectivity.

Spoom
Large screen with HDMI connectivity. These rooms have dual screens which can be used to present to large groups (across 2 joining rooms).

Red Room 
Projector and screen available on request  (the screen is now fixed in Christopher Cox room and cannot be moved)

Long Room
Projector and screen available on request

6NCL

fixed screen with HDMI connectivity.

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