We currently provide accommodation in or close to College for all undergraduate students in their first, second and fourth years, and most third year undergraduates can also be accommodated.
Accommodation priorities are reviewed annually. Currently, rooms for first years are allocated by the Home Bursar. If you have any particular requirements, for example regarding access, you should contact her as soon as possible. Rooms for students in subsequent years are allocated by means of a room ballot.
Graduate students can also be helped with University Graduate Housing.
The Undergraduate Room Ballot*
*The terms of the ballot may be amended to reflect changes in the undergraduate student population and the College's policy on the distribution of rooms across years. The following is a description of how the ballot was run until the acdemic year 2011-12. There were significant changes in the year 2012-13.
College rooms for second, third and fourth year Undergraduates are allocated by means of a ballot. The ballot process starts in Michaelmas Term each year. All students are eligible to enter the ballot.
The JCR Housing Ballot is run by the JCR Housing and Facilities Rep, under the supervision of the Home Bursar.
The Ballot Procedure
- The JCR Housing Officer sends out information by email to all members of the JCR about the ballot and the procedure for choosing a room.
- The Home Bursar (HB) sends out information by email to the JCR on what they should do if they wish to be included in or excluded from the ballot.
- The ballot is drawn by the HB and JCR Housing Officer.
- The JCR Housing Officer finalises the resulting list and publicises the list.
- Mini-ballots for the double sets and some of the Longwall Houses are also drawn (11 and 12 Longwall, and the top flat of 8 Longwall).
- The rooms available for second and third UGs for the forthcoming year are publicised. There is a separate list for fourth years.
- The JCR Housing Officer manages the room choosing process and provides the HB with a final list.
- Unsuccessful UGs are put on the waiting list.
- The HB contacts students on the waiting list over the Summer as rooms become available (this is usually after the allocation of fresher UG rooms). While no guarantees can be given, it is worth noting that in the last few years all UGs who have wanted accommodation have secured a room by mid-September.
Under the current arrangements, second years are guaranteed a College room. All first years’ names are drawn from a hat, unless individuals have indicated that they wish to be excluded from the ballot (exclusions are rare). Students choose their rooms for their second year according to their position on the list.
Third years have the choice of rooms left after the fourth years and second years have chosen.
Traditionally, the second year room ballot has been reversed so that students near the bottom of the ballot for their second year are near the top for their third year, and therefore those students are more likely to get a room of some kind.
Rooms in the Sacher Building and Savile House are designated for fourth years. In the year 2011/2012 these rooms are let on a 38-week basis from 1 October to 23 June. These properties are classified as self-catering accommodation, and so students need to sign on for meals they take in College.
Fourth Year Modern Linguists and Law Studies in Europe
Fourth Year MLs are guaranteed accommodation when they return from their year abroad. MLs are housed with other Fourth Years in the Sacher Building and in Savile House. These rooms are let on a 38-week basis from 1 October to 23 June.
The rooms are normally allocated by the JCR Housing Officer, and special requests (e.g. naming other MLs they wish to share with for the forthcoming year) are taken into account on a first come first served basis.
Academical Clerks (Choir)
All Academical Clerks are currently guaranteed rooms in College for all three or four years because of choir commitments. They are however asked to move into rooms outside the College during the summer vacations and sometimes during the Easter vacation, depending on conference commitments.
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